Jobs

JOB DESCRIPTION

1. Business Development (oversee marketing, networking, recruitment);

2. Operations Management (setup and maintain procedures for administrative staff; supervise staff; maintain relations with building management; control operational costs; maintain and improve facilities)

3. Clerical (with staffer, maintain the case calendar for 14 neutrals and assist attorneys in scheduling hearings)

4. Light Bookkeeping (submit timesheets to accounting and providing pay instructions; submit, record, and track client billing; control receivables)

5. Hospitality (supervise purchase of offices and hospitality supplies; maintain ongoing professional relations with clients; seek suggestions, review, and criticism of our staff and “neutrals”)

6. Report to President on performance, earnings, and market’s news/insight.

7. Work with other offices on coordinating cross-market work and company-wide

A typical work week would include office work from 9:00 – 6:00 p.m. daily, attendance at evening networking events averaging once per week, and an occasional out-of-town exhibition conference that occupies a weekend. The position is expected to interface with leading attorneys and judges in the State of California, promote our panelists and company, and serve as the face and name of the company’s San Diego operations.

The position will also be a leadership role and will be expected to “run” our San Diego office/region.

5. Master knowledge of Microsoft Word, Excel, Adobe, facsimile and copier, database management, and the ability to teach it to new staff and neutrals;

6. General “can do” attitude;

7. Strength in writing and research;

8. Capable in mathematics;

9. Prior experience in legal-related work, a plus.

For more information about our company, please visit www.ADRServices.org.

“neutrals” – industry terminology for mediation and arbitration professionals, all retired judges andformer litigation attorneys, that perform alternative dispute resolution work and contract our company fortheir business development and clerical work.

Email: terry@adrservices.org

Posted February 16, 2010.

LEGAL ADMINISTRATOR

Manages business functions and the overall operations of a 3-lawyer, 12-employee office. Reports to the management committee and participates in management meetings. In addition to overall responsibility for financial planning and controls, office administration, personnel administration, and systems and physical facilities, the legal administrator shares responsibility for practice management, and contributes to cost-effective management throughout the organization.

Job Responsibilities

The legal administrator is responsible for most or all of the following:

Human Resource Management: Including recruiting, training and development, performance evaluation, salary administration, employee relations, and other human resource management functions.

Systems Management: Including systems analysis, operational audits, information services, records and library management, litigation support, and other systems management functions.

Office Administration: Including supervision and responsibility for all office administration tasks, client information, billing and intake, incoming and outgoing communications, and other office administration functions.

Facilities Management: Including space planning, purchasing, inventory control, reprographics, telecommunications, and other facilities management functions.

Financial Management: Including budgeting, profitability analysis, general ledger accounting, billing and collections, tax reporting, trust accounting, payroll and other financial management functions.

As a member of the management team, manages and/or contributes significantly to the following:

Operations/Management: Including strategic and tactical planning, business development, risk management, quality control, organizational development, firm planning processes and other general management functions.

Marketing: Including management of client profitability analysis, forecasting of business opportunities, planning client development, marketing legal services and enhancing the firm's visibility and image in the desired markets.

Job Requirements

Knowledge: Has knowledge of legal or other professional service organizations, and has experience managing business operations in a law office including human resources, technology, facilities, finance and marketing.

Skills and Abilities: Can manage office functions economically and efficiently, organize work, establish priorities and maintain good interpersonal relations and communications with lawyers and support staff. Displays excellent supervisory and leadership skills. Demonstrates willingness and ability to delegate and to pick up slack where needed.

Education: Graduation from a recognized college or university with major course work in business administration or management, finance, human resources, technology or marketing, or comparable work experience. Professional certifications a plus.